One South 6th Ave., St. Charles, IL 60174
9am - 9pm9am - 8pm9am - 5pm12pm - 5pm
9am - 9pm9am - 8pm9am - 5pm12pm - 5pm

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Circulation Specialist – Full Time

Circulation Specialist


37.5 Hours a week:

  • Monday 10:00 am – 6:00 pm
  • Tuesday 10:00 am – 6:00 pm
  • Wednesday 10:00 am – 6:00 pm
  • Thursday 1:00 pm – 9:00 pm
  • Friday 12:00 pm – 8:00 pm


Seeking individuals with a passion for stellar patron service.

Responsible for performing specialized functions related to public service involving circulation system functions; performs other Circulation Assistant functions as required.


This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills. Any of the following tasks may be included in responsibilities.

  • Oversees specialized services (overdues and collection, registrations, technology, training, shared materials) to patrons and staff.
  • Preparing patron library cards, creating and maintaining the library’s patron database, and providing reports and statistics of patron information and non-residents fees.
  • Maintaining the Holds location, troubleshooting erroneous materials, and removing unclaimed material; files holds by placing materials in appropriate order on shelving units.
  • Processes materials requested by our patrons and materials requested by other libraries, and preparing those materials for shelving or delivery.
  • Serves as the liaison with RAILS and other libraries regarding delivery, and materials moving between libraries.
  • Prints, reviews, and mails library notices; determines replacement prices for materials at billing; assesses material damage and prepares bill for patrons.
  • Serving as the liaison to the library’s materials recovery agency and determining payment arrangements with patrons when appropriate; maintains and provides notice and billing statistics; coordinates with local police regarding restitution for materials not returned; communicates with other libraries’ billing staff.
  • Works closely with the ILL department and selectors concerning patron requests.
  • Trains, and serves as a resource to all library staff regarding patron registration.
  • Trains new staff in ILS software and keeps all circulation desk staff current with library software functions and trends; troubleshoots automated circulation problems; acts as circulation liaison with IT and digital services librarian.
  • Creating templates for reports, as well as to improve current practices by applyingtechnology to daily processes and procedures; maintains and files various records and reports.
  • Maintaining confidentiality of patron records and transactions.
  • Assists patrons with any questions regarding their account and overdue notices.
  • Performs telephone receptionist duties, ascertaining the nature of the call, and personally assists the caller or directs the caller to the appropriate individual or department; answers patron inquiries and refers to appropriate area/staff member; interacts extensively with patrons, staff, outside agencies and other libraries.

Education and Experience:

High school diploma or equivalent/GED; AND three (3) years as a circulation associate or equivalent, OR an equivalent combination of education, training and experience.

Hourly Rate: Pay range:  $13.98 -18.18 - $22.37-  depending on experience.


To apply:

Applications can be found at

Electronic applications and resumes may be sent to:

Applications accepted until position is filled. 

The St. Charles Public Library is an Equal Opportunity Employer