One South 6th Ave., St. Charles, IL 60174
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Public Bid Notice

St. Charles Public Library District
Invitation to Bid & Specs
Outreach Van

  1. General: The St. Charles Public Library District will be accepting sealed bids for an Outreach Van. The Vendor shall provide the van as required in the specifications. Vendor shall arrange and coordinate all logistics to assist in delivery of a completed vehicle to the Library. In lieu of additional delivery expense, Library personnel will be available to pick up the vehicle. 
  2. Specifications: The equipment shall be new and manufacturer’s standard model in current production, including all standard features and accessories. The equipment shall meet the minimum specifications and requirements listed below.

Notice: These specifications are intended to establish the class of product required, therefore, only deviations, which do not affect form, fit, or function of the equipment, will be considered and such considerations shall be at the sole discretion of the Library. Additional features may be added if included in a “package” at no cost.

  3. Van: Reference: 2018/19 Ford Transit Cargo Van, High Roof, 148” WB, Extended Length

       3.1 Engine:
                  A) 3.7L Ti-VCT V6 Engine, E85 Flex-Fuel Capable Preferred
                  B) 3.5 L Eco boost is an option
                  C) 3.2 L Diesel is a non-preferred option

       3.2 Transmission: 6-speed Automatic w/OD; 3.73 Rear Axle
       3.3 GVWR: 9,500 lb. minimum
       3.4 Wheelbase: 148”

       Other mandatory options include the following:
       3.5 Load Area Protection Package
       3.6 Rear View Camera System
       3.7 Reverse Sensing System

       Other preferred options include:
       3.8   Remote Start
       3.9   Tire Pressure Monitoring System
       3.10 Power Group: Power Door Locks with Back Door Switch, Power Windows, 
       3.11 Seats: Cloth
       3.12 Long Mirrors
       3.13 Backup Alarm
       3.14 Inverter
       3.15 Keys: two Additional Keys
       3.16 Color: optional

Supplier to quote MSRP, dealer and manufacturer discounts and rebates, as well as anticipated delivery date.

4. Bid Requirements: Any questions regarding the actual bid should be directed to Chris Holstein, 630-584-0076 ext. 218. Each bidder, by making a bid to furnish the aforementioned, signifies their intention and good faith to enter into a contract with the St. Charles Public Library District should they be awarded the bid.

The Board of Trustees reserves the right to reject any and all bids.

Sealed bids will be accepted at the St. Charles Public Library, 1 South 6th Avenue, St. Charles, IL 60174, Attention: Edith G. Craig, Library Director, until Thursday November 1, 2018 at 10:00 am, CST. At 12:00 pm CST, the sealed bids will be publicly opened and read aloud at the Library.  Bids shall be submitted prior to the deadline in an opaque, sealed envelope marked “St. Charles Public Library – Outreach Van” on the outside. No bids will be accepted after the deadline.

This process will conform to the Library’s “Public Bidding Policy” found on the website,

Download the Public Bid Notice 

Ms. Edith G. Craig
Library Director
St. Charles Public Library
1 South 6th Ave.
St. Charles, IL 60174

Posted:  9/26/18